SSEP registration & placement
A complete registration, placement, and communications workflow built for cohort-based enrichment programs — originally for the Summer STEM Enrichment Program, adaptable to any seasonal or cohort program.
A demo environment with fake families is available. We'll route access manually and walk you through both the family-facing and administrator-facing views.
What's included
Summer programs sink or swim on logistics: getting the right kids to the right site on the right day with the right forms signed. This system handles every piece of that chain from registration through end-of-program reporting.
Family registration
Parent-facing form that captures student information, grade level, site preferences, and consent for program participation. Mobile-friendly, multilingual-ready.
Placement engine
Automatic placement into cohorts based on grade, interest, and site capacity. Administrators can override manually and reassign with a click.
Family communications
Templated email and SMS reminders for orientation, transportation logistics, missing documents, and program-day updates. Every message logged.
Daily attendance
Digital roster for on-site check-in and check-out with adult-release verification. Syncs to the reporting dashboard in real time.
Funder reporting
Pre-built exports for common funders (21st CCLC, DoD STEM, state agencies) with demographic and dosage breakdowns already formatted.
Built for the Summer STEM Enrichment Program (SSEP) — a multi-site summer program with several hundred students across grade levels. The system replaced a chaotic paper-and-email process that was consuming approximately 40 administrator-hours per week during registration season. Post-deployment, that dropped to under five.
Running a similar cohort-based program?
We can adapt SSEP to your program's specific registration rules, placement logic, and reporting needs. Typical turnaround: 6–10 weeks.